Transparency & Reports
Esports Wales is committed to openness, accountability, and strong governance. This page brings together the key documents, reports, and policies we publish to provide assurance about how we operate, how decisions are made, and how we protect the welfare of everyone involved in esports across Wales.
Governance Documents
These documents outline how Esports Wales is structured and governed. Public versions or summaries are provided in line with confidentiality, safeguarding, and data‑protection requirements.
- Articles of Association (P0101)
- Standing Orders & Scheme of Delegation (P0102)
- Board Roles & Responsibilities Policy (P0103)
- Board Terms of Reference (P0104)
- Committee Structure & Terms of Reference (P0105)
- Conflicts of Interest Policy & Register (P0109)
- Gifts & Hospitality Policy (P0110)
Transparency & Accountability Policies
These policies explain how we publish information, how complaints can be raised, how whistleblowing is handled, and how governance records are managed.
- Publication & Transparency Policy (P0114)
- Complaints About the Board Procedure (P0115)
- Whistleblowing Policy (P0116)
- Records Management & Minute‑Taking Policy (P0117)
Annual Governance & Safeguarding Reports
Every year, Esports Wales produces an Annual Governance & Safeguarding Report.
This provides Board‑level assurance on governance, safeguarding, risk management, policy compliance, whistleblowing, and organisational learning.
Public versions may be redacted where necessary.
Reports published here include:
- 2025/26 Annual Governance & Safeguarding Report
Safeguarding & Duty of Care Assurance
Safeguarding is central to our work. The following core policies provide assurance that all activity delivered or recognised by Esports Wales is safe, inclusive, and appropriate for children, young people, and adults at risk.
- Safeguarding Policy Statement (P0201)
- Safeguarding Children Policy (P0202)
- Safeguarding Adults at Risk Policy (P0203)
- Duty of Care Policy (P0204)
- Online Safety & Digital Safeguarding Policy (P0213)
- Event Safeguarding & Risk Assessment Policy (P0602)
Equality, Diversity & Inclusion
Our EDI policies demonstrate our commitment to fair, inclusive and accessible esports participation for all communities across Wales.
- Equality, Diversity & Inclusion Policy (P0301)
- Accessibility & Reasonable Adjustments Policy (P0305)
Complaints, Disciplinary & Conduct
To support transparency around how we handle behaviour, conduct concerns and formal complaints, we publish the following policies.
- Complaints Policy (P0704)
- Grievance Policy (P0705)
- Disciplinary Policy & Procedure (P0701)
- Sanctions Framework (P0702)
Annual Summary
Where appropriate, we also share high‑level, anonymised data related to:
- Complaints received
- Disciplinary cases concluded
- Safeguarding concerns managed
- Key learning and improvements taken forward
(No personal data or identifiable information is ever published, in line with safeguarding and data‑protection obligations.)
Requests for Information
If you require governance or safeguarding information that is not published on this page, you may submit a request. All requests are considered in line with the Publication & Transparency Policy, taking into account confidentiality, safeguarding and legal obligations.
Contact:
governance@esportswales.org
